Accounting heavily relies on a wide variety documentation, none of which is centralised. The sheer staggering effort required to centrally digitize all accounting content is the reason document management system software for accountants are so complicated. 

At every month’s closing, all accountants take a deep breath before unveiling an ocean of receipts, invoices, balance sheets, etc. because half the challenge is sorting through all of that. Even if the organizational mechanism is meticulous, an accountant will still need to go over it all. 

The simpler thing would be to store the original content in a way that it is immediately accessible come audit time. This helps avoid doubling of efforts in checking lists. With an Optical Character Recognition (OCR) enabled search feature you can use metadata, custom metadata, content, date, etc. to find your files, moreover, you can even search through read-only content such as scanned receipts, images, PDF files. This preserves the original, digitally while making it easy to retrieve whenever needed. It would be even more efficient if such a system could retrieve associated files all at the once, to simplify matters even more. 

To save accountants from these headaches, our DMS for accountants can help you accomplish the following:

• Create approval workflows
• Microsoft Office 365 integration
• Track with audit trails (every collaborator action is logged, also file previews and downloads)
• Share with ‘Preview-Only’ permission when needed, restricting downloading
• Unlimited storage
• File versioning
• File previews
• Reminders
• Metadata and Custom metadata.

The Benefits

• Easily access information and pending workflows using our mobile or web-based technology
• Create and maintain process control
• Automate your paper driven processes and reduce overheads
• Maintain accurate data by reducing human errors and resolving Purchase Orders mismatches instantly
• Quickly resolve disputes, avoid penalties & fees, and improve supplier relationship
• Import and export data seamlessly to speed up invoice processing
• Avoid late and duplicate payments